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Booster Club Meeting Minutes 9/12/2023

Mighty Bulldog Band Booster Club Meeting Minutes
9/12/2023

Welcome & Introduction by President Ashley Barela

Treasurer’s Report by Kelly Stevens
Costs: $2000 costumes and flags, $2379 insurance, $350 Zia Competition, Carts, Paint for Props
Revenue: $2500 Marchathon, $1400 tshirts (but cost $1600 to print – there are shirts left)
We are on track with our budget
Going forward QR codes for the Square will be generated by Kelly alone, in order to better track sources of income.

Meeting Discussion
The football game volunteering seems to be going well. Please provide feedback if you see room for improvement.
Marchathon Reflections:
Definitely continue alternating between feeder schools neighborhoods
What about twice a year? We’d need to check with Sault and the kids
Set up a station halfway through for refreshments
Snacks before leaving
How about inviting 8th graders?
Pistachio Fundraiser: Every year we pick up bags of pistachios from Heart of the Desert Farm in Alamagordo and sell them before the holiday season. 4 different flavors (salted, unsalted, green chile and red chile) come packaged in 8 oz. burlap sacks. We sold them at $9 each last year. We hope to get the pricing this year established so we can start selling in beginning of October. They will get picked up by Mark Horner some time around Thanksgiving and parents will pick up the order they sold from him. These make great holiday gifts. Flyers and QR codes will be made available. We may sell them at the Jefferson craft fair.
Alternate parent meeting: Parent meeting will be held before the concert on Oct 11th, for those parents unable to attend the Tuesday night meetings. Call time for the concert is 5:00, and meeting will start shortly thereafter. We will be selling tshirts and talking about committees and the gotsneakers fundraiser.
Elections:
Officers: Danielle Siutza elected as Vice President
Executive Committee Tasha Horton, Elizabeth Milford and Paulina Aguilera-Eaton were voted onto the Board. They join Carrie McNeill and Tom Pehr.

From the Band Director
Mr. Sault proposes holding the annual Jazz Dinner Dance around Valentines Day instead of close to prom. Ashley will check with the activities director to see which weekend in February is available. Those present supported the move, while suggesting that later in February is preferable to allow for more planning time. The Jazz Dinner Dance committee will start convening soon. If you are interested in joining, please contact Ashley. This committee will make decisions such as will there be food or not this year and tackles issues such as decorations, ticketing, promotion and food (if we go that route this year).

Upcoming Activities
10/6 – Homecoming and 8th grade night for football game/band show. We will need to feed the kids that night.
10/11 – Band concert, pre-concert meeting for band parents unable to attend regular booster meetings
10/14 – Daytime football game/band show at 11:00 (Annular Eclipse!)
10/18 – MPA at Milne stadium. We will need to feed the band. Not sure of time yet. Stay tuned
10/21 – Bands on the Rio Grande at Rio Rancho. It is paid for already, not a competition, but it does get adjudicated. Bands are organized by band size (4A), not school size.
10/28 – Zia Competition. Band will be competing by school size (5A) at UNM football stadium. It is sponsored by the UNM Music Program. Bands typically congregate on the east side of the parking lot, where boosters set up a shade structure for a base camp for kids and parents. Band alumni dads typically take care of the grilling (need 3 grills) and families bring food to share for the potluck. Boosters will make sure kids are fed lunch. If AHS makes finals, then the band stays through the evening. The event ends at 9:30 pm. There is a clear bag policy at UNM Stadium. We will need all hands on deck for this event – extra parents for pit crew, people to stake out the space in the morning and get shade structure and tables set up. This year we’d like to have a couple small pickup trucks available to put the small instrument cases in so they can remain closer to the kids. (Band base camp is on the east side of the stadium and the band truck goes on the west side of the stadium). Sign up sheets to come!

Pilot Initiative – Committees
We are establishing committees with co-champions to guide certain volunteer initiatives. The idea is that parents who can’t make it to meetings can connect with groups that match their skills and interests. We also hope to ensure sustainability of volunteer efforts by making sure that an upperclassman parent and underclassman parent are always involved. Committees and champions are as follows:
Special Events and Fundraising: Ashley Barela and Danielle Siutza
Finance: Kelly Stevens and Tasha Horton
Communications and Technology: Carrie McNeill and Paulina Aguilera-Eaton
Logistics:
Trucks and Props: Mark Horner and Gualterio Quintana
Feed the Band: Juan Larrañaga and Michaela Gallegos
Uniforms: Cecilia Horner and Michaela Gallegos

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